About Computerised Accounting


In the financial globalization today, rather of electronic accounting manual accounting, accounts, compensation and other accounting activities as the main computing design accounting profession, is the modernization of management and accounting reform and advancement needs of its own, is a modern social mass production and the unavoidable product of the brand-new technological revolution. Accounting Computerization to today, is not simply a simple mix of accounting and computer, and has become more than one kind of complicated topics. In this paper, in electronic accounting industry in the implementation of the traditional accounting functions of the effect were examined.

First, digital accounting information processing in the industry, the standard characteristics of Computerized Accounting details Processing primarily refers to the application of electronic innovation on accounting information input, processing, output of the procedure. At this stage mainly for the use of computers rather of manual bookkeeping, reckoning and accounting, and replacement parts in the human brain under the manual accounting completed the analysis of accounting details to figure out.

Computerized Accounting information Processing process has the following characteristics: 1, firstly, is the computer system as the primary computational tools, information processing code of the speed and accuracy. Computerized accounting is based upon computer as a manual accounting records and procedure the information to synthetic replacements. It utilizes the initial system data coding method to reduce the length of data products, lowering information storage space, therefore enhancing the accounting data processing speed and accuracy.

2 Second, the data processing is a man-machine combination, the system of internal control procedures, and complex.

Computerized accounting Although computer calculation tool, but still the performance of the entire information processing and artificial combination of the computer. Computer data (information) processing is carried out through the program, the system internal control procedures are required. For example, the general restrictions on the operating authority with the password procedures to verify whether the balance of a loan amount of verification procedures. Meanwhile, data processing man-machine combination and system of internal control procedures, making system control complex. its control point from manual accounting to the person’s control to both human and machine control, the control concerns the personnel division of functional separation, and computer hardware and software maintenance, and accounting information and accounting records storage and security.

3, once again, computerized accounting and manual accounting rules changed, the provisions of manual bookkeeping journal, general ledger, the books have to use set, and a breakdown to use loose-leaf books, through the ten sets of accounts to achieve if the mutual restraint, cross-checking. vouchers, account books record is wrong with the law and use the crossed red Corrections correction. computerized accounting through the formation of the account page printout, and can be loose-leaf binding, print output is the journal of general , general ledger and reporting, involving the breakdown of a large number of secondary subjects, three subjects mouth, large number of prints, therefore, are generally used disks, CDs and other forms of output, reconciliation of work done is generally rely on accounting software, as long as the output person’s original certificate is correct, the computer can be accomplished quickly by hand the various accounts under the conditions of processing. manual accounting books check function under the conditions of computerized accounting computer has been replaced by a breakdown of the various accounting information recorded computer search function can be completed only display or print out when needed. people are more dependent on the establishment of various auxiliary computerized system account, more a reflection of and control over economic activity.

Error handling for the books and records are no longer using the error correction method manual mode, but to ensure supervisory review. A general rule, those who have reviewed the data can not be changed. If an error occurs, it must be a reasonable question, the use of transmission people “corrected certificate” approach to corrections, similar to the Scarlet Letter Corrections, so that corrections can be retained traces.

Second, the financial accounting impact of computerized accounting work for the basic characteristics of Accounting is not only greatly reduce the labor intensity of the financial staff and greatly improved corporate accounting information processing and transmission speed is more important is the work of corporate accounting has undergone a qualitative change, mainly in: 1, so that truly standardized corporate finance. Realizing computerized accounting, companies can easily achieve the financial data processing and business process specifications, to avoid the traditional accounting period due to human factors in data processing is not uniform and do not correspond to the actual work to reduce the standard artificial fuzzy and subjective uncertainty, and enhance the objectivity of the accounting work and comparability of accounting information to facilitate the business processes of financial and business control. reposted elsewhere in the Research Papers Download http : / / eng.hi138.com 2, is conducive to sharing of information resources.

As Web-based treatment, not only can be done in the financial sharing of resources between the various positions to ensure the integration of financial data; but also to generate financial information set privileges may be any query at the same time. In traditional accounting period, because the division of transmission and manual, not only can not obtain the necessary financial information other than that even among the various financial positions can not be the sharing of resources.

3, to facilitate the strengthening of financial internal controls. Realized computerized accounting, the one most likely to be refined and clarified the whole process of accounting for each link in the frame of reference and assessment standards, accounting personnel and the work can be strictly controlled. On the other hand to achieve an effective real-time monitoring of all data and operating conditions are recorded in the system log, all the branches to reduce the possibility of fraud.

4, strengthening financial management. In the implementation of computerized accounting, the accounting information processing capabilities continue to improve, so that the accounting reflect the ability of economic activities more timely and accurate information reflecting the more detailed, comprehensive and in-depth, information inquiry leading provides a convenient control financial operations to ensure that the financial position in the management of the core.

Third, computerized accounting for the impact on the performance of financial audit The implementation of computerized accounting, accounting information has greatly enhanced processing speed and accuracy of accounting information users to provide timely and accurate accounting information, is a leap forward in the development of accounting. Auditing and accounting environment faced by the consistency of changes , in particular the links between the two, so that every major change in the accounting, are a direct result of major changes in the audit.

Accounting is a catalyst for change auditing, it will greatly speed up the use of modern information technology, environmental requirements in accordance with auditing changes the audit process. Accounting popularity of the traditional accounting theory and practice have raised new problems and requirements of the accounting basis is bound to have a significant impact on the audit, so need to study these effects and take appropriate countermeasures to As to the audit objective, and can effectively prevent the audit risk.

When a system has been completed and put into use, and then improve it, than in the system design and development stage is much more difficult, the costs are relatively expensive. Therefore, in addition to after use of computerized input post audit of accounting information systems, but also should be in the system design and development stage, a special audit staff involved in advance and do the audit.

Thus, the current auditors not only to have the accounting and auditing theory and practical knowledge at the same time, but also master the knowledge and skills in computers. reposted elsewhere in the Research Papers Download http://eng.hi138.com Most companies use manual or computerized accounting to track expenditures and income. Assets, liabilities, revenue, expenses and equity must be documented and transferred to a general ledger containing the company’s financial details. Such information may be analyzed to help business owners make future financial decisions, using the advantages of either manual or computerized accounting. Time

Computerized accounting has the advantage of increased efficiency and time management when compared with manual accounting. Computers may more rapidly perform accounting functions or assessments than manual accounting systems, once data has been entered into the system.


Computerized accounting has the advantage of higher accuracy when compared with manual accounting, according to the College Accounting Coach. The potential for human error is greater when employees are manually completing accounting procedures. This may be particularly true when dealing with multiple currencies, since computerized programs can instantly convert exchange rates, according to “Guide to Computerizing Your Accounting System” from The Manager’s Electronic Resource Center.


The advantages of manual or computerized accounting systems may be equal when it comes to reliability. Manual accounting can function independently of machines so that work continues when “the system” isn’t working. But with modern backup systems and increased functionality, the disadvantage of reliability in computerized accounting may be lessened.

Creativity in Analysis

Although computerized accounting systems are adept at rapidly computing complex analyses of accounting transactions and reports, the subtlety and focus of an analysis’ conjecture or hypothesis depends on the person operating the system. In this view, manual accounting may have an advantage over computerized accounting systems. Without the nuance and experience of an actual person, computerized accounting systems lose their potential for sophisticated analysis. Additionally, analysis may be hampered or obstructed by software design.


The advantages of computerized accounting include fast, complex reporting. Computerized systems can produce invoices, purchase orders and other documents more quickly. Many reports are automatically updated and instantly available.


Neither manual nor computerized accounting systems take the advantage when it comes to staffing. It can be costly to staff qualified accountants to complete manual accounting processes, but it can also be costly to staff accountants familiar with specific computerized accounting software and programming.


When it comes to cost comparison, the advantages of manual accounting systems are clear. Computerized systems can cost millions of dollars to purchase, implement and maintain. It may be necessary to purchase updated software with some regularity.